Navigating the California Department of Developmental Services (“DDS”) can sometimes become overwhelming thanks to the large number of documents, records, and applications it often requires. For this reason it’s vital to keep all your records organized and easy to locate. One of the best ways to do this is through building your personal DDS file using what is often known as the binder system.
What is the Binder System?
The binder system is exactly what it sounds like. It is a simple, yet effective way to store and organize important documents in a three-ring binder. Storing everything in one place is key three main reasons. First, it keeps your important documents safe. Second, it is a systematic way to ensure you don’t lose anything you may need at a later time. And third, it keeps everything organized, making it easier to locate documents when you need them.
How to Build Your Personal DDS File Using the Binder System
Start with a sturdy three-ring binder. You will also need either a three-hole punch or page protectors designed for use in a three-ring binder.
From there, the rest is fairly straightforward. Simply keep all documents related to the care and services you or your loved one receives through DDS. Be sure to organize them into sections based on similarities or according to what you may need each document for.
What Documents Should I Keep in My Personal DDS File?
In general, store the following types of documents in your personal DDS file:
- personal information
- emergency contact information
- medical records
- school records
- any records related to behavioral issues
- all correspondence with DDS
- any interactions you may have with lawyers
- medical logs
- information about prescriptions and any side effects you may experience
- an appointment tracker
- documentation of your treatment goals, including progress updates
- your Individual Program Plan (“IPP”) and any adjustments made to it
- anything else related to your goals, needs, and care plan.
They key is to retain and store any documentation that ever arises through the process of applying for DDS, completing your intake with DDS, your IPP, and all forms of care you receive.